In an era where time is of the essence and competition is fierce, businesses need to find ways to operate efficiently while maintaining a high level of security. This is where technology can play a crucial role.

 

xSuite Group, a software manufacturer that specializes in document-based process applications, is leading the charge in this transformation. With Jan Schulze at the helm of product management, xSuite has become synonymous with innovation, delivering standardized, digital solutions that transform the way businesses handle their crucial workflows.

The crux of xSuite's repertoire comprises an all-encompassing set of programs devised to mechanize crucial work methodologies and guarantee holistic document administration. The company's primary expertise centers around the automation of accounts payable (AP) in SAP, serving as a provider for medium- to large-scale enterprises and governmental patrons. Through the digitization and optimization of the AP workflow, xSuite endows organizations with the means to diminish manual labor, eradicate flaws, and attain unparalleled command and transparency over their monetary procedures.

Beyond accounts payable, xSuite extends its expertise to encompass purchasing and order processes, as well as archiving, creating a seamless and integrated environment for efficient business operations. By providing everything from a single source, including software components and services, xSuite simplifies implementation and offers a flexible range of deployment options, whether in the cloud, on-premises, or in hybrid scenarios.

xSuite takes great pride in delivering superior-quality products, as validated by the numerous SAP solutions and deployment environment certifications they consistently receive. These certifications serve as a testament to their commitment to excellence, ensuring that customers can trust the reliability and robustness of xSuite's solutions.

With a staggering user base of over 200,000 individuals benefiting from their innovative software, xSuite processes an astonishing 60 million invoices each year. These numbers speak volumes about the company's ability to make a tangible difference in the way businesses operate, unlocking new levels of productivity, accuracy, and efficiency.

Jan Schulze, a dynamic leader at the helm of xSuite's product management, is passionate about utilizing technology to revolutionize business processes. With his profound comprehension of customer requirements and industry trends, Schulze has played a vital role in molding xSuite's product portfolio and propelling the company's triumph. Schulze's visionary approach centers on amalgamating simplicity and functionality to generate user-friendly software applications that empower businesses to thrive in today's rapidly evolving digital landscape. His resolute pursuit of excellence and steadfast commitment to customer satisfaction have cemented xSuite's position as an industry pacesetter.

 

Join us as we explore the innovative solutions offered by xSuite Group under the leadership of Jan Schulze!

 

The Story of xSuite's Evolution and Growth

The spirit of innovation runs deep in the culture of xSuite. Throughout the years, the company has undergone multiple transformations, from being a mere reseller of archiving solutions to becoming a software manufacturer, and now, transitioning into a cloud-based organization. However, amidst these changes, one thing has remained constant: their unwavering commitment to SAP and enhancing business processes.

When the company was founded in 1994 in the small German town of Ahrensburg, digitization was still in its infancy. But the founders of xSuite recognized the potential of digitization at that time. That's why the company started reselling and implementing digital archives, especially for SAP-user companies. In the mid-2000s, xSuite changed its business model and became a software manufacturer. The first in-house-developed solution was the SAP-integrated invoice workflow, which is still its most popular product!

Over the years, additional digital workflow solutions have been incorporated with a primary focus on automating business processes in SAP. Currently, the company is undergoing the next phase of transformation, which involves transitioning customers to the cloud. The goal is to provide tailored solutions that cater to the specific needs of SAP customers in the cloud.

 

Revolutionizing Business Automation

SAP user firms have been at the forefront of adopting innovative technologies and have high expectations. This aligns with their commitment to driving digital solutions and delivering the best results for their clients. Therefore, collaborating with SAP user companies has been a natural fit since the earliest days of selling archiving software.

The SAP user company market is highly appealing to ISVs overall due to the standardization it provides across a wide range of clients. As partners, they have numerous opportunities to improve and hone the SAP offering from both technical and business perspectives. This is why the company places great importance on collaborating closely with SAP, as evidenced by its extensive certifications.

 

Unveiling the Growth of the Company's SAP Integration

The initial focus of the project was on AP automation, specifically a workflow for processing invoices that was integrated with SAP's MM and FI modules. Throughout the project, the team maintained a commitment to achieving a seamless integration that would not require Z-programming and would remain within its namespace. This approach has since been recognized by SAP as an ideal standard, with the "Clean Core" approach being promoted by the company.

After automating the invoices, the company proceeded to examine other document procedures, with an emphasis on procure-to-pay (P2P), and effortlessly integrated them into SAP. These procedures encompassed the requisition process, as well as the handling of incoming order confirmations and delivery bills. Additionally, the archiving process was also implemented within the SAP-integrated system, using the company's SAP-certified interfaces for ArchiveLink, CMIS, and ILM.

The subsequent move involves assisting SAP user companies during their cloud transformation and migration to SAP S/4HANA. To achieve this, a range of fresh solutions are available on the SAP Business Technology Platform, including a supplier portal and a digital invoice workflow, which is deemed the preferred option by the provider.

 

Transforming Invoice Payments

xSuite offers a digital solution for invoicing management that promises to be more efficient, automated, and transparent. The tool has proven to significantly reduce processing time for its users. For instance, a customer in the entertainment industry was able to bring down their average processing time from 30 days to just 3 days with the help of xSuite. This is not an isolated case, as all users of the system have reported significant time savings of at least 50% upon implementation.

When processes are expedited, customers are empowered and placed in positions of leadership. Swift payments enhance supplier relationships, reduce inquiries, and eliminate late fees. Additionally, accelerated processes create space for innovative discounting strategies, such as dynamic discounting, where a company requests a discounted rate from their supplier for paying an invoice before its due date. The result is the swift attainment of a positive return on investment.

 

SAP-Integrated Products and Expert Training

The xSuite Academy provides an extensive training program for its customers and partners. The primary objective of this program is to empower the power users in procurement and AP, as well as business IT on the customer side, to operate independently for the day-to-day management of the software, including minor adjustments.

The company's technical support and process and technology consultants are readily available to assist customers in developing, optimizing, or adapting their processes to meet changing requirements. These consultants provide continuous support to ensure that customers receive the maximum benefits from their SAP system.

 

From Crisis to Success

The primary obstacle faced by businesses is the rapid pace of innovation. Concepts that were once innovative, state-of-the-art, and brand new only a few years ago can now be considered obsolete. However, this dynamic and fast-paced environment is what makes the work so stimulating and encourages motivation among the team.

An essential lesson that the company has learned is to continuously monitor the market and avoid complacency. The company is consistently making efforts to enhance its solutions and consulting proficiency. The primary objective is to provide genuine value to its clients.

Along with the implementation of cloud transformation, a subscription licensing model was introduced earlier this year to cater to the market's needs and provide customers with increased adaptability.